library

National Institute of Construction Technology and Management, Uromi

Sections of the Library

For administrative and operational convenience, the library is divided into Circulation Section, Administration, Acquisition Section, cataloguing section, Classification Section, Periodicals Section, Information Technology/e-library Section, Reference Section, Stack Area, Special collections, School Libraries.

1. Administration

The Library is headed by the Institute Librarian, Mr. Isaac E. Anyira. All the library sections are administered from the Institute Librarian’s office. The Library Administration handles internal and external administrative matters of the library including decision making and implementation, planning, policy making, resource management, training, supervision and ensuring general discipline of library staff. The Institute Librarian is responsible to the Rector of the Institute.

The Library is headed by the Institute Librarian, Mr. Isaac E. Anyira. All the library sections are administered from the Institute Librarian’s office. The Library Administration handles internal and external administrative matters of the library including decision making and implementation, planning, policy making, resource management, training, supervision and ensuring general discipline of library staff. The Institute Librarian is responsible to the Rector of the Institute.

The Circulation Section is located at the entrance of the Library and it is divided into:

  1. Property Counter
  2. Security Post
  3. Circulation Counter
  4. Reception Area

1. Property Counter/Cabinets/Lockers

Library users are to drop their properties or personal belongings including handbags, umbrellas, etc. in the property counter and lock them up. They are to keep the key to the particular locker wherein they kept their belongings.

2. Security Post

Members have to show their membership identity card at the security desk and sign in the gate register at the time of entering the library. Book(s) issued on loan and all permitted materials like note books, files, etc. taken inside the library are to be presented for inspection by the security staff when leaving the library. Members are requested to enter their leaving time in the gate register.

3. Circulation Counter

Library users are requested to bring their Membership Identity Card anytime they visit the library. Books are issued on loan and received back in this counter. Eligible users are also registered here. The borrowers’ tickets must be produced before users are allowed to borrow library materials. If books borrowed are not returned by the members in time, the overdue charge slip or note are given to the user by the staff in the circulation counter.

4. Reception Area

The reception area is where visitors to the library are received and attended to. Our library is cautious of our guests as their perception influences our library usage. We have the following facilities in our reception area:

  1. Reception desk and good space.
  2. An office chair for the receptionist.
  • Chairs for guests, while waiting.
  1. A table to hold literature, magazines or to provide guests with a place to put their briefcase or laptop while waiting.
  2. Newspaper display.
  3. Wall clock.
  • The polytechnic’s Calendar.
  • Visitor’s book.
  • Etc

2. Acquisition Section

Receiving requests from Heads of Departments for new books, duplicate checking, ordering, accessioning of books and processing bills for payment are the main functions of this section. Suggestions and recommendations for the purchase of new books can be submitted to this section. All the books received from vendors/publishers and the donated books are accessioned, stamped in this section before sending them to the cataloguer.

3. Cataloguing Section

The bibliographic details like Author, title/ statement of responsibility, edition, place of publication, publisher and date of publication, physical description/collation etc. are prepared by this section. The tools we use in this section include the Library of Congress Lists of Subject Headings, the Anglo American Cataloguing Rule, Resource Description and Access (RDA) etc in this unit.

4. Classification Section

The Library of Congress Classification Scheme is used for classifying books according to the subject. Each book is assigned a Call Number which consists of a class number and Book Number. Class Number is assigned to a book according to its subject matter. The Cutter Table tool is used to perform this task. Book Number individualizes a book among others having the same Class Number. The Call Number is written on the spine label of the book. Shelving and Arrangement of catalogues, Card production and Book Finishing are also activities of this section.

5. Periodicals Section

Both newspapers and journals currently subscribed or received as gifts are displayed on the shelves in this section. This section has its own stacks and reading areas. A journal or newspaper, on completion of its volume, is processed for binding. After they have been bound, the volume is accessioned and added to the Back-Volume shelf. Necessary reading tables and chairs are provided for reading and reference in this unit.

6. Information Technology section/e-library

Automated and Digital Library Services are provided in this section. All sections of the Library are connected through LAN. The library is automated using the Koha Integrated Library Management Software; and Institutional repository using the DSpace software. Maintaining Hardware and Software, Providing Internet Service, E-resources Access Services, OPAC Service, Remote Login Service, Document Delivery Service, the E-Libraries located in various schools, Maintaining Library Databases etc. are some of the activities of this section.

The following Servers are also maintained by this unit:

  1. Library Management Server
  2. Web Portal (Library Portal/link)
  3. Institutional Repository Server

7. Reference Section

The library’s reference collection would consist of various encyclopedias, dictionaries, year books, almanacs, atlases, biographies, etc. of the national and international coverage and other reference books. Sufficient reading tables and chairs are provided for use in this section.

8. Stack Section

This is one of the most important sections of the Library. Its function is the storage, display and maintenance of books. The section would be arranged in the down floor comprising all shelving areas or areas where applicable.

Books are arranged on the shelves according to the Library of Congress Classification Scheme. Each book is assigned a Class Number and Book Number/Cutter number. Class Number is assigned to a book according to its subject and Book Number individualizes a book among others having the same Class Number. In this arrangement books on the same subject are kept together. Library users would be advised to check the availability of the books through the catalogue.  After obtaining relevant information (Call Number) through catalogue, the users can proceed to the respective stack area to take the books of their choice.

9. Special Collections Section

Special collections comprise documents that are acquired for special purposes. The documents are available for reference only. They include government and its agencies publications, publications of international organizations, NGOs, Students projects etc.

10. School Libraries

The Branch Libraries or School Libraries are housed in each School building. They were established to increase student and faculty access to information at school level and to supplement what is available in the Main Library. The School Libraries are well equipped with information resources such as textbooks, journals and modern ICT resources, as well as conducive reading environment and is manned by qualified and experienced library personnel. The E-libraries in the School are also well equipped and networked to enable access to the databases in the e-Library Unit in the Main Library.

GENERAL RULES AND REGULATIONS OF THE NICTM LIBRARY

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