This policy outlines procedures to govern practices at NICTM in relation to search processes, appointments, contracts, and conditions of employment for adjunct Lecturers.

The goal of the policy is to assure a high quality of instruction by individuals with appropriate credentials and experience to provide a set of baseline procedures that will lead to continuous improvement in the status of adjunct Lecturers in the Polytechnic.

Adjunct Lecturers are part-time faculty members hired to teach specific courses, supervise practicals or field experiences, work on grants or contracts, or for other academic purposes based solely on the needs of the Polytechnic. Adjunct Lecturers are not eligible for, nor do they accrue, any credit toward academic tenure. There are no employment rights beyond the appointment terms.

All adjunct Lecturer appointments shall be for specific periods of time. Adjunct appointments may be renewable on a semester-to-semester basis or as needed.

Adjunct Lecturers are:
 Employed to provide instructional services;
 Neither tenured nor eligible for tenure; and
 Appointed to teach specific courses and compensated on a course-by-course basis.

Selection Procedures.
The Academic Board, Rector and Director of Academic Planning will ensure that each department has in place procedures for selecting adjunct Lecturers. These procedures shall include verification of credentials by the Departmental Board, School Board, and Academic Board, and ratified by the Governing Council and shall reflect the commitment of the Polytechnic to equal opportunity and affirmative action.
Credentials. Adjunct Lecturers must be fully qualified as defined by the NBTE Minimum standard for academic staff. Doctoral degree is preferred; however, Master’s and Bachelor’s degree will be considered depending on the program and the expertise of the applicant. Other experience or certifications are required based on the discipline or discipline-specific requirements. All exceptions or waivers must be approved by the Academic Board and other relevant authorities. No offer of employment is valid without the approval of the Academic Board and the Governing Council. A Certification of Credentials Form must be completed and submitted along with the Employment Action Form (EAF) for each new adjunct or a returning adjunct instructor with a new teaching assignment.

The Polytechnic may make an offer of adjunct employment at any time before or during the
academic term based on need.

Support for Teaching. The Polytechnic shall provide each adjunct Lecturer with the support it
determines to be necessary for the execution of the appointee’s duties, which may include access
through the Polytechnic’s website or electronic resources, including the following: Information on the department’s policies, requirements, and goals for each course, along with access to examples of past course syllabi (if available); Official schedule of classes, including academic calendar and time frames of class meetings; Assistance in the selection of textbook(s) for the course(s) and ancillaries for the text(s), if these are not already available;

A Polytechnic email account along with access to on-campus computer facilities; and For adjunct Lecturers teaching face-to-face classes on campus: Telephone or other voice access, as appropriate
Necessary office supplies; Copying services for course materials; and Appropriate space for meeting with students during scheduled office hours.

Professional Development.
Professional development opportunities for adjunct Lecturers shall be supported to the extent
feasible, and may include invitations to departmental, school, Polytechnic and external development events.

Performance Evaluation.
The Academic Board, Rector and Director of Academic Planning will assure that each
department has in place procedures for evaluating adjunct Lecturers performance on a semester
basis. Departments shall evaluate the teaching of adjunct Lecturers in a manner that identifies

The HOD will ensure that the course(s) taught by adjuncts use the approved text, syllabus, and
outcomes consistent with other courses in the department.

Adjunct Lecturers must follow the same policies and regulations as full-time lecturers.

Work Load.
Adjunct Lecturers can be hired for schedules that will allow up to 29 hours of work per week
only. Each credit hour of the assigned course equates to three hours of work, on average, per
week. An adjunct may be assigned a maximum of nine credit hours of teaching in the first and
second semesters. Adjuncts may be assigned a maximum of three credit hours in the first
semester and three credit hours in the second semester or a total of six hours if their courses span
both the first and second semesters.

Every effort should be made to make adjunct faculty compensation professionally appropriate
and competitive to the extent allowed by available fiscal resources. Higher compensation may be
available based on location.

Benefits for Adjunct Lecturers
Adjunct Lecturers are not eligible for the Polytechnic benefits.
Sabbatical and Terminal Leave.

Adjunct faculty members are ineligible for sabbatical leave or terminal leave, regardless of
length of service.

If a class enrollment is ten (10) or more students, the adjunct lecturer will receive full adjunct
compensation established by the polytechnic. However, for fewer than ten (10) students enrolled,
the lecturer will receive the graduate or undergraduate per head rate established by the

If the polytechnic cancels a class to which an adjunct lecturer has been assigned before the
semester begins, no compensation is due to the adjunct lecturer. If a course is canceled after one
or more classes have been held, the Adjunct lecturer will be compensated on a pro-rata basis for
those classes which were held prior to the course being canceled.

Adjunct Faculty members are “at-will” employees. This means that the Polytechnic may
terminate the employment of Adjunct Lecturers at any time, with or without notice or cause. As
at-will employees, Adjunct lecturers are not guaranteed, in any manner, that they will be
employed for any set period of time. Any oral or written statements or promises to the contrary


General Usage Rules and Regulations of the NICTM Library

All users are expected to observe the following rules while using the library services; any violation of these rules will incur appropriate disciplinary action:

a.    Leave your personal belongings such as handbags, briefcases, etc., outside the library entrance, on your own responsibility. You may use the lockers. The library disclaims any liability for loss or damage.

 b.    Submit any book or object for inspection, when requested by the library staff.

 c.    Do not write, underline or mark any book. Library books are carefully examined on return and the borrower will be held responsible for the damage.

d.    After reading, leave books on the table or on the reading carrels. Please do not shelve the books.

e.    Complete silence should be observed except for brief and subdued talk with the library staff.

f.    Drinks and eatables are not allowed in the library.

g.    Keep your mobile phones off within the library premises.

h.    Make sure you have provided correct information while completing your library membership form.

i.    Report lost books or other materials to the library immediately to stop overdue fines.

j.    In case of lost Library Card, please immediately report to the circulation staff so that your membership is temporarily blocked to prevent misuse of the Library Card. Once you get a replacement, please inform circulation staff so that your memberships can be re-activated.

k.    Ask for help from library staff if you are unable to find your required material.

l.    While returning library books or other materials at the Circulation Desk, please ensure that the circulation staff has documented that you have returned the book(s).

Library Opening/Closing Policy

Library Opening and Closing Hours:

Monday           –           Friday                          8.00a.m           –           5.00p.m

Saturdays                                                        10.00a.m         –           4.00p.m

Sundays                                                          2.00p.m           –           4.00p.m

Semester Break and Vacation                         10.00am          –           4.00.pm

Note: opening and closing time may be adjusted when necessary

Resource Acquisition Policy Statement

The mission of the NICTM Library is to collect materials in all formats in support of the teaching and research programs. Primary emphasis is on acquiring current and relevant materials.

Guidelines for Initiating Purchase Requests by Library Users

Users should observe the following guidelines for initiating library materials to be acquired:

  • All library materials purchase requests related to the fields of study in the curriculum or general research of academic departments must be approved by the deans/heads of academic departments before sending them to the collection development librarian.
  • The library will encourage the faculty, students, and staff to recommend library materials for purchase, however, the decision to approve or disapprove them will rest with the Librarian and Management.
  •  Faculty may also recommend titles to be purchased from short course and research funds or to develop their own departmental resource collections from the department funds (if any). Recommendations may be initiated by completing the purchase request form/letter sent from the library or by contacting the collections development librarian.

The collections development librarian will keep track of the collection growth in each subject area based on the collection statistics generated on regular basis or accessions register. If he observes that the collection in any particular area is lagging behind the collections in other areas, he will take his own initiative in selecting materials in that area in consultation with the faculty and the polytechnic librarian.

Selection Criteria (Book and Non-Book Materials)

The general criteria to be used by the selectors for the acquisition of library materials are listed below in priority order:

  • Curriculum support. Materials related to the fields of study in the curriculum will form the core of the library collection;
  • Research support. Materials related to the research conducted by faculty, researchers and students are to be acquired;
  • Collection continuity. Updating of the collection with new titles and editions on a regular basis.
  • Reference materials. Bibliographies, catalogs, dictionaries, encyclopedias, indexes and abstracts, directories, and manuals fall under this category.
  • Audiovisual media. E-books, CDs, DVDs, videos (preferred medium will be DVD, if available, over videocassettes) and multimedia form a critical resource of a modern library. Microform reproductions will be limited to retrospective materials that are unavailable or very expensive in other media.

Other Conditions include:


In general, the library should acquire materials in what it judges as the most appropriate format(s). Until electronic resources are judged to be completely secure and sustainable, most text-based materials will not be acquired in electronic only format when there is a choice. Some reference materials, however, such as abstracts and indexes, dictionaries and encyclopedias, directories, etc. may, because of their usefulness in this format, be acquired and retained in electronic only format. In addition, back files of periodicals in print format and large sets on microform should be replaced with their electronic version to ease pressure on the critical library space.


English is the principal language of materials acquired for library use. Other language materials relevant to the Polytechnic’s curriculum will also be acquired when the need arises.


Cost of materials will also be a deciding factor in acquiring materials. Request for any item costing more than the amount budgeted for it will be discouraged. The Acquisition librarian may contact the requester to inform him about the high cost of the material and to advise him to find an alternative title with a lower cost. If the requester insists on his request, the matter should be referred to the Polytechnic Librarian for necessary action.


The acquisition of multiple copies (more than Five) of books or any other library materials should be avoided unless the item is in great demand and acquiring above five copies will help the users in their studies.

Gifts and exchanges

The library welcomes gratis materials from individuals, government, and private organizations and departments to enhance the collection. However, any materials which are not relevant to the subject profiles or found to be below the accepted minimum academic standard will not be added to the collection. The library regards mutually beneficial exchange agreements as an appropriate method of acquiring important materials which fall within the context of its subject profiles.


The library maintains a collection of textbooks prescribed in various courses offered in the polytechnic.  This collection will be updated each semester in line with available funds. For any questions regarding the list of textbooks to be acquired, the respective departments may be contacted.

Government publications

The library receives official/ government agencies publications free of charge. However, not all of them are received automatically. Considering their academic and research value, efforts should be made to acquire those missing publications through regular follow ups with the concerned departments and agencies of government. Special collections librarian will be responsible for selecting and acquiring government/official publications of reference nature.

Learned societies’ publications

Because of the research value of the learned societies’ publications, the library will acquire those which fall within our subject profiles through membership of the societies or through ordering individual titles. These publications also include proceedings of numerous conferences organized by the professional organizations and societies.

Theses and dissertations

The library as a policy will collect one hard copy and one soft copy on CD-ROM or flash of all students’ research Project report accepted in various academic departments in the polytechnic to develop institutional repository.

Paperback vs hard cover editions

The library will prefer hard cover editions over paperbacks as they do not get mutilated quickly due to heavy use. However, where hard covers are not available or affordable, paper backs will be acquired.


Materials which do not support the collections’ stated purposes and objectives may be withdrawn. Materials will be identified for withdrawal as they come to the attention of the library staff in the normal course of their job performance, but such exercise must be approved by the polytechnic librarian.

Damaged and lost materials

Users will bear the cost of repair of materials they damaged or cost of replacement in case such materials cannot be repaired or is lost.

Book Lending Policy

All eligible academic staff are entitled to borrow a maximum of 3 books each at a time and for a period of one month.

All eligible non-academic staff are entitled to borrow two books each for a period of one month.

All eligible students are entitled to borrow two books each for a period of two weeks. Fifty naira is charged daily for overdue books ₦50.00. Loans are renewable and it’s subject to ratification.

Reference materials, books that have limited copies, serials, special collections, and archival documents are not borrowable.